英語(yǔ)會(huì)議策劃對(duì)話，會(huì)議策劃不是簡(jiǎn)單的PPT的堆砌，而必須是根據(jù)會(huì)議的目的借助一定的科學(xué)方法和藝術(shù)，為決策、計(jì)劃而構(gòu)思、會(huì)議策劃設(shè)計(jì)、制作策劃方案以達(dá)到終的會(huì)議效果，好的會(huì)議策劃，一定是對(duì)具體的執(zhí)行方案有深入的思考，具有可行性；一定是在某些方面有突破，有新意、有創(chuàng)意才行。 　　Planning the Meetings 　　Ms Fang, the experienced and proficient secretary, is asking Miss Wang, a junior secretary, whether she has prepared well for the meeting. ? 　　A: Miss Wang, the monthly executive committee meeting is scheduled for next week. Were the members notified? 　　B: Yes. I consulted the by-law a few days ago, and I have given the committee members a formal notice of the meeting by telephone. ? 　　A: Is the room ready? 　　B: Yes. I've put the minute book and some spare copies of the agenda on the table. Paper and pencils have been laid by their name cards on the conference table for each attendant. ? 　　A: Thank you. You will be personally responsible for making sure that the board room is ready. Remember to check that there are enough chairs, that the heating and lighting are OK, and that water and glasses are available. How about the microphones and speakers? 　　B: I have prepared them already. ? 　　A: Have you consulted with the committee chairman? Also,do you know that all the papers to be discussed are put into this folder? There are also copies of the notices of the meeting, a list of members of the group, and drafts of resolutions. 　　B: Yes. All of them are done, and the agenda is prepared. By the way, does everybody get a copy? ? 　　A: Yes, after I drew them up and the chairman approved them,we circulate them to all the directors. They can not be altered then. 　　B: That is important. ? 　　A: Make sure that there are enough pencils and paper, and also spare copies of the agendas in case anyone has left them behind. 　　B: I see. Anymore? ? 　　A: You need draw up a seating plan and give each person a number. That will be a help to make the meeting smoothly organized. What's more, you need to assist me to make minutes, which must be accurate. 　　B: Should I write down every word that everyone says? ? 　　A: You just make a note of the topics that are discussed and the result of the discussion. 　　B: Should I type out the minutes from the notes? ? 　　A: Yes. 　　B: OK, I will try my best to carry out the detailed preparation. 　　A: Good. ? 籌劃會(huì)議 　　方小姐是一位經(jīng)驗(yàn)豐富的資深秘書(shū)，她正在詢問(wèn)初級(jí)秘書(shū)小姐有關(guān)會(huì)議的準(zhǔn)備情況。 ? 　　A:王小姐，每月一次的執(zhí)行委員會(huì)會(huì)議定于下星期召開(kāi)，委員們都通知到了嗎? 　　B:是的，幾天前我查閱了公司的內(nèi)部章程，我已經(jīng)打電話正式通知了委員們。 ? 　　A:會(huì)場(chǎng)布置好了嗎? 　　B:是的。我已經(jīng)把記錄本和一些備用的議程表放在會(huì)議桌上了。供與會(huì)者使用的紙張和鉛筆也都按各自的位置放在桌上了。 ? 　　A:謝謝。你要親自負(fù)責(zé)確認(rèn)會(huì)議室一切就緒。記得要檢查椅子是否夠用，燈光和暖氣是否合適，開(kāi)水和茶杯是否都準(zhǔn)備好了。對(duì)了，話筒和擴(kuò)音器都準(zhǔn)備就緒了嗎? 　　B:這些我都已經(jīng)準(zhǔn)備好了。 ? 　　A:你咨詢過(guò)委員會(huì)主席嗎?還有，你知道所有會(huì)議上要討論的文件都要放到這個(gè)文件夾里嗎?還有幾份會(huì)議的通知單、小組成員表和決議草案都要放進(jìn)文件夾里。 　　B:好的，所有這些都已經(jīng)準(zhǔn)備好了。還有議程也準(zhǔn)備好了。對(duì)了，每個(gè)人都會(huì)有一份嗎? ? 　　A:嗯，我先起草，主席同意后，我們就把它發(fā)給各位董事。這之后，它們就不可以更改了。 　　B:這很重要。 ? 　　A:確保有足夠的鉛筆和紙，同時(shí)還要多準(zhǔn)備幾份議程表，以防有人忘了帶。 　　B:我知道了。還有什么事嗎? ? 　　A:你需要草擬一份座次表，給每個(gè)人編號(hào)。這樣有助于會(huì)議順利進(jìn)行。還有一點(diǎn)，你要協(xié)助我做會(huì)議記錄，記錄要準(zhǔn)確。 　　B:我要不要把每一個(gè)人說(shuō)的每句話都記下來(lái)? ? 　　A:你只要把討論的要點(diǎn)和結(jié)果記下就行了。 　　B:我還要根據(jù)筆記將會(huì)議記錄打印出來(lái)嗎? ? 　　A:是的。 　　B:好的，我會(huì)盡力做好細(xì)致的準(zhǔn)備工作。 　　A:很好。